Dear Contractor,
I hope this message finds you well.
We are currently preparing for an audit of the mitigation invoices and require comprehensive documentation to ensure a thorough review. The invoice and accompanying documents will be assessed by National Water Claims Services, and the Carrier will pay the recommended cost based on this review. The more detailed and complete the documentation you provide, the better it will be for the audit process.
Please include the following elements in your submission:
- Executed Work Authorization and Rate Sheet
- Daily Activity Reports
- Scope Changes
- Daily Crew Timesheet Logs
- Material Usage and Equipment Tracking
- Subcontractor Bids and Invoices
- Reimbursable Receipts
- Moisture Mapping and Psychrometrics
- Moisture Content Logs
- Industrial Hygienist Reports and Testing
- Photographs
Your cooperation in providing these documents will greatly facilitate the audit and ensure that all necessary information is available for a comprehensive review.
Thank you for your attention to this matter. We look forward to receiving the documentation at your earliest convenience.
Best regards,
[Your Name]
[Your Position]
[Your Contact Information]